Joe Mattingley, General Manager

Eagle Ridge Resort and Spa (ERR&S) – We have received the final endorsed documents from ERR&S regarding the Land Exchange Agreement on July 14, 2010.  They are attached for your review and consideration (Attachment “A”).  This item is on the agenda.    

The GTA has had very productive conversations with Eagle Ridge about the annual meeting.  The Board will have a contract for consideration from them for holding the Annual at Eagle Ridge.    

 

Shenandoah Riding Center (SRC) – The restoration project is being completed one step at a time and it is planned by the August Board Meeting that the back building will be completely gone, the excavation on the north end of the facility will be close to completion and the tin sheeting on the big indoor arena will be started.  The Leahy’s have allowed the demolition contractor to continue through the month of July and through the first part of August.  All and all we are planning on the project to come in under budget and the completion of the work is happening as per the timeline.  We will be posting a rendition of the building on the website, at the SRC as well as the Owners’ Club. The full size rendition is three foot by five foot and printed in the same color as the new tin on the roof and sidewalls.

Pool – The pool is leaking anywhere from 1000 to 3000 gallons of water daily however this amount of water loss will not trigger any further need to do work on the pool to stop the water from leaking.  Normal water evaporation will consume anywhere from 300 to 600 gallons of water a day pending weather.  We will continue to hold cross of fingers the pool holds together through the 2011 pool season. 

GTA Management met with Williams Architects to discuss schematic plans and to meet with all the engineers that have been hired to assist with the project via electrical, structural, pool, plumbing, mechanical and civil through the design development phase.  The schematic design of the facility from the original concept has been adjust slightly to accommodate for efficiencies and user flow throughout the facility. 

It is planned at the August Board Meeting that the Board will receive a presentation from Williams Architects regarding the schematic design along with the additional master plan study options for the board to consider as added scope into the project.  Once the Board approves the overall schematic design phase, with or without some or all of the additions to scope from the initial master plan - then the design development followed by construction document phase will be completed by the end of February.  Once the construction document phase is completed the project will go to bid and the Board will review and approve the contractor/s for the project no later than the May 2011 Board Meeting. 

Also at the August Meeting the Board will receive a joint recommendation from staff and the Pool/Recreation Complex Committee about the utilization of Construction Management verses General Contractor.  Staff is planning a meeting with the Pool/Recreation Committee to solidify pros and cons of each management method.  At this meeting and an additional follow-up meeting in mid August with them staff will review the preliminary schematic designs for their input into this process.  Once they have reviewed the plans and their inputs infused into the process then the schematic designs will be sent to the Board one week prior to the August Board meeting for your review.

Definitions:

Schematic Design – The architectural design phase that sets the scope for the project that encompasses engineer due diligence.

Design Development – The details are developed from the schematic design phase and articulated in this process for structural, electrical, pool, plumbing, mechanical and civil engineering.

Construction Documents – these are the documents that are developed from the design development phase that are sent out for contractors to bid on. 

Construction Management – The Construction Manager is an Owners Representative and the contractors work for the owner.  The Construction Manager coordinates all the contractors for the project.

General Contractor – This contractor manages the process and the sub-contractors work for the general contractor and he/she coordinates all the sub-contractors for the project.

GTA Propane Co-op Program – The price is being billed to all property owner participants at $1.469 pre-paid and $1.489 pay as you go.  There have not been any calls received at the GTA since the e-blast was sent out earlier this week about this mishap that occurred and there has also been notification posted of the cost change in the August Territory Times. There will not be new contracts issued by Ferrellgas to reflect the change.  

   

Dave Oldenburg, Assistant Manager

•  The parking lot addition is in progress and on schedule
• The dredging outfit is gearing up for the dredging of Plum Cove, we are still waiting for the EPA permit, not unusual for this governmental body.
• We met with the Engineers and Architects on Friday the 16th and did a walkthrough of the existing facility so they could get acquainted with the utilities that they will have to tie into.
• Madelyn is getting very close to having the 319 application put together so we can meet the August deadline.
• Now that it is starting to dry up some we can get back on the trails and do the repairs and spread out the bark that is seen in piles by the entrance to many trails.
• In talking with the contractor who is doing the siding project at the SRC, he is pretty much on schedule in getting started in mid August, as was agreed on.
• Jeff Herrellson is still working up the agreement with US Cellular in regards to the tower on Cinnabar for phone and wideband.
• I have not heard back from our upstream neighbors or their engineer on potential alternatives for storm control devices in the watershed.

Jason Kevern, Operations Manager

• We are mowing about fifteen more lawns this year than we did last year
• Civil is putting new blacktop sidewalks in the Creekwood and Spring Creek Townhouses
• Weeding and Pruning in all the Satellite Associations
• Cutting the weeds in and around the docks on Lake Galena on a routine basis
• Sealcoating individual Property Owners driveways
• Mowing G.T.A., Satellites and Property Owners lawns
• Painting individual Property Owners houses
• Pressure washing and sealing the decks at the Walnut Hill Golf Villas has been completed
• Working on all Satellite Association task lists
• Pressure washing and sealing Property Owners decks
• Sealcoating the sidewalks in the Hickory Run, Popular Ridges and the Walnut Hill Golf Villas

Emily Lubcke, Greenspace & Lake Activities

Farmers’ Market – 4th of July Market was our best this year and we are about ½-way through the season.  New vendors continue to show interest in this Market!

 

Trails – We will be working to spread the wood chips on the trail soon as they are finally drying out a bit and are more workable.

TBFP – Volunteer efforts on herbaceous invasive plants are on hold as the remaining parsnip is starting to seed.  We are now focusing our resources on the tree resprouts from the trees that were cut in spring 2009.  We are planning on a fall burn this year.

Fishing Tournaments – The Kids’ Fishing Contest was a success with 177 kids participating!  Our next event is the Panfish Roundup on August 21.

319 Grant – We are on schedule to submit Phase 3 by July 30, 2010.  The Federal EPA applied new guidelines to 319 submissions starting July 1, 2010, and Madelynn Wilharm is updating the grant to comply with these new rules.

NWF Community Habitat Registration & Certification – We would like to have our Certification Packet completed by August 1 and are really close to our goal.  We officially hit 100 certified properties as of our July update from NWF!  Thank you to all who have registered your yard as a Certified Wildlife Habitat!  We will be past our goal when they query the results at the beginning of August.

Storm Damage – TBFP was repaired and reopened the weekend before 4th of July.  We have put a capital project request in for a better solution to this trail washing out constantly.  It includes a limestone retaining wall at the bottom of the hillside and a concrete walkway that will be pinned to the bedrock to secure it.

 

Susan Miller, Assistant Manager

Budget

We continue to work on the 2011 Budget.  We’ve presented the capital purchase requests to the subcommittee and continue to work on the operating numbers.  Additionally, we have started work on the satellite association budgets.

Editorial Board Tour

The Editorial Board will be touring Woodward Printing Services (WPS) in Platteville, WI next week.  This is where the Territory Times is printed and the group will get to see the process and actually watch the Territory Times running on the press.

Summer Staffing

I want to take this opportunity to compliment the summer staff; they have been doing a wonderful job at all of our amenities this summer.  Unfortunately we are already starting to have difficulty with end of the season staffing. The local high schools are back to class on or about August 18th (and football/volleyball practices begin at least a week before that).  The pools are open until September 6.  You see the dilemma.  We may need to hire temporary employees to get us through the remainder of the season.  The snack bar will probably be closed during the week for those last couple of weeks and open weekends only.

Hot Dog Cart

The hot dog cart is being well received by the members and their guests. 

Volunteer Picnic

The Volunteer Picnic is scheduled at the pavilion on Saturday, August 28, 2010. 

Invitations will be mailed in early August.

Shrimp on the Barbie

Staff assisted the Education and Taxation Committee by sending their invitations and raffle tickets for the Shrimp on the Barbie party scheduled for September 11, 2010.  Please make your reservations and support this fundraiser for the Lend A Hand Scholarship program.